The complexity of managing a company has increasingly increased with the challenges brought along by the Covid 19 pandemic. A key challenge throughout the course of the management process can be the remote management of the workforce due to the social distancing regulations imposed by authorities. The transition from a structured workflow to a hybrid working model can be a challenging transition for most companies.

Remote working structures are being implemented throughout the world as coping mechanisms to mitigate the disruption stemming from Covid. The workflow structure is allowing companies to survive the pandemic by allowing operational continuity. However, our experts have pointed to several key challenges associated with the transition for conventional Small and Medium Enterprises (SME) based on the vested challenges in the remote working model.

The primary benefits of the model have been explored to have a correlation to improved productivity, risk management, and lower-cost workflow structurization for the companies. Despite these benefits to the transition, there are major objective elements of the management structure that require optimization for effective management.

Effective workforce management comprises several key dimensions according to the input of Web Gateway experts. Simple remote employee management and work-from-home models have the potential to be extensively damaging to the process with vested inefficiencies and management structures. These issues have been identified to lead to reduced productivity, unsynchronized workflow management, reduced accountability, and teamwork issues in the detailed report.

Adaptability towards the challenging areas is identified to be associated with the implementation of management structure to have viable productivity throughout the process.

Pairing Employees with Workflow Tools

Web Gateway experts identify workflow management tools as a mandatory element of effective remote team management to maintain productivity. Using tools like Slack is an integral part of empowering the team with the required supportive tools and environments. Effective communication channels, workflow tracking, and communication mechanisms are all part of the structure required to have effective management. The supportive structure stemming from the integration of these tools can enhance productivity and simplify the management structure. ‘

Well-defined Onboarding Process

A major issue identified with the most ineffective remote teams was the lack of a formal onboarding process from the company. Our experts press on the importance of having a comprehensive onboarding process to help employees get acquainted with the key steps that go into a viable remote working environment. Onboarding can be a great tool to help employees adapt to the working cycles and minimize external distractions in their working environment. The process also gives the employees time to adjust to the digital change and familiarize themselves with core working tools and structures within the company.

Systematic Accountability Integration

Establishing formal accountability mechanisms supplements the productivity of the employees by ensuring that the system values results. This also prevents time-oriented inefficiencies from emerging. This accountability can be paired with incentives to reward employees that create exceptional results and to induce growth. These mechanisms can establish the right balance to boost employee motivation, according to our insights.

Respectful Employee Engagement

Even though it can seem like a prerequisite, but the importance of maintaining a respectful employee culture cannot be overstated. Remote working procedures can be a challenging process for conventional employees due to the vested challenges in adapting to a new normal. Maintain a respectful interaction with employees is important to make them feel rewarded and valued in the broader structure of the organization. Web Gateway’s evaluation report points to employee valuation as a key factor in enhancing employee retention.

Effective Task Scheduling

Even though companies have experimented with open-ended workflow mechanisms, our research points to scheduled workflow as the most viable way to manage project priorities and task completion. Having a shared interactive schedule with the remote team adds a layer of accountability to the process while removing the inefficiency resulting from lack of clarity. Individualized task breakdowns and supervision are also key steps for productive team management.

Regular Team Huddles

Throughout the uncertainties of the pandemic, it is important for the team to connect and establish regular meetings to improve team chemistry and maintain the company culture throughout the pandemic. The Web Gateway report emphasizes the importance of maintaining team-building exercises through regular meetings to allow imminent issue resolution and having effective project updates. Team meetings are also a viable way to have workflow suggestions to streamline the remote workflow process and managing established priorities.

The emphasis on constant innovation cannot be understated with the variable nature of challenges emerging from the pandemic. This is why it is important for organizational managers to track productivity efforts and improvise solutions based on situational requirements.

Effective management is about putting the right example in front of employees to inspire them. Establishing the right working culture can foster productivity and turn remote management into a sustainable model by inspiring employees to put in the work every day.